William Alanson White Institute of Psychiatry, Psychoanalysis and Psychology (WAWI)
This Policy describes our privacy practices regarding:
- What we collect and how
- What we do with the information we collect
- How we use the information we collect
- How we disclose information and your related opt-out choices
- Legal compliance, business transfers and other disclosures
- How do we protect your information
What do we collect and how:
Anonymous and Aggregated Web Traffic Information
General traffic, site usage and pages accessed, browser information, length-of-stay information, and location data, is not collected at WAWI.
Personal Information (non-financial)
We may collect all or some of the following types of personal information: first and last name, street address, city, state, country, zip code, telephone number, email address, profession and license information, demographic information and subject of inquiry, including in the following contexts:
Event Registration or Online Donation
When you register for a specific event or make a donation through our website, information such as name, address, email address, telephone number, professional degree or license is recorded. This information is kept in the Wufoo database. WAWI contracts with Wufoo for this service and access to this information is available to WAWI administrative staff. All transactions go through PayPaI and thus we do not receive your credit card information.
In the Members Only section of the website, we have the Institute Directory, which includes names, addresses, telephone numbers and email addresses of graduates, faculty, candidates and students of the Institute. If you wish that your name is not listed in WAWI’s directory, contact: email@example.com.
What we do with the information we collect
We use your information to provide the services you request from us. WAWI communicates with its graduates, faculty, candidates, students and meeting attendees, about, and to provide access to, education and science at conferences ad online learning programs. WAWI keeps subscription information for Contemporary Psychoanalysis, a journal owned jointly with the Psychoanalytic Society, which it provides to our publisher Taylor and Francis. WAWI exists for the benefit of its community and users and through the support of its event attendees. Processing your information for the purposes described is necessary for us to conduct the business of WAWI.
Personalization and Tracking Technologies
Like most website operators, we, our service providers or other third parties acting on our behalf or with our permission, use embedded scripts, “cookies,” web beacons, device identifiers and other tracking technologies to operate, analyze, improve and protect the security of our Services. Third-party companies that provide some of the tools and features accessible through our Services and other companies involved in the delivery of our Services and other websites also may use tracking technologies to collect information about your use of our Services.
Cookies are small amounts of data (often containing a unique identifier) that are stored in separate files within your computer or device’s Internet browser. Cookies are accessed and recorded by the websites you visit, so they can recognize the same browser navigating online. You can set your browser to accept or reject most cookies, or to notify you when a cookie is set. (Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.) It is up to you to decide whether to allow us or third parties to set cookies, but if you block cookies, you may not be able to view or access some of the features on our website.
Web Beacons and Other Tracking Technologies
Web beacons (sometimes called “transparent GIFs,” “clear GIFs,” or “pixel tags”) are small strings of code that embed a small graphic image (usually invisible) on a web page or in an email or advertisement. When your browser downloads a web beacon, the server that sends the corresponding image to your browser can recognize and store certain types of information such as cookies previously set, the time and date that you viewed the page embedded with the beacon and a description of that page.
Social Network Posting Tools and “Share” Features (Indirect Collection)
How We Use the Information We Collect
Our primary goal in collecting information is to provide you with services. We only use payment and identity verification information as necessary to complete a particular transaction, provide a requested service, enforce legal rights or comply with applicable law.
In addition, we and our authorized service providers generally use other information that we or they collect about you to:
- Help recognize your browser as a previous visitor and save and remember any preferences that may have been set while your browser was visiting one of our Services;
- Attribute content that you post to communities we operate on our Services;
- Recognize the same users as they access online or mobile services using multiple browsers or devices and deliver to them appropriate interest-based content and advertising;
- Measure and analyze visitor traffic and usage patterns and improve the quality and effectiveness of our content, features, advertisements, and other communications;
- Understand whether our users read email messages and click on links contained within those messages;
- Prevent potentially prohibited or illegal activities, comply with applicable law and enforce our Terms of Service Agreement;
- For any other purposes disclosed to you at the time we collect your information or pursuant to your consent.
How We Disclose Information and Your Related Opt-out Choices:
We do not share our users’ email addresses with service providers. Except as described in this policy, we will not sell or rent your email address to unaffiliated third parties for their email marketing purposes, without your consent. The following describes some of the circumstances in which we may share information about our users.
Provider Partners and Service Providers
To make your experience with our Services more useful, we may offer some features (such as social sharing tools and communities) in conjunction with third-party providers (“Provider Partners”) that specialize in operating such services. We share with each of these Provider Partners such information as is useful or necessary to provide you with the services we offer through that Provider Partner. We also contract with other companies to provide specialized services to us, including but not limited to credit-card and billing processing.
Legal Compliance, Business Transfers and Other Disclosures
Notwithstanding anything to the contrary stated herein or within our Services, we may occasionally release information about users of our Services when we deem such release appropriate to comply with law, respond to compulsory process or law enforcement requests, enforce our Terms of Service Agreement, or protect the rights, property or safety of users of our Services, the public or WAWI. Over time, we may transfer various assets and lines of business. Notwithstanding anything to the contrary stated herein or on our Services, we reserve the right to disclose or transfer any information we collect to third parties in connection with any proposed or actual purchase, sale, lease, merger, foreclosure, liquidation, amalgamation or any other type of acquisition, disposal, transfer, conveyance or financing of all or any portion of WAWI.
How do we protect your information?
We have appropriate security measures in place to prevent personal information we hold from being accidentally lost or used or accessed in an unauthorized way. We limit access to your personal information to those employees or vendors who have a genuine business purpose to access it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality. We will notify you and any applicable regulator of a suspected data security breach when we are legally required.
Transfer of Personal Data
WAWI and our websites are based in the New York State and within the United States and, regardless of where you access these websites, the information collected as part of that use will be transferred to and maintained on systems located in the United States.
WAWI provides you with certain privacy rights, including the right to access, correct or update your personal information. You may also request to have your information deleted, although we may retain information for backups, prevention of fraud and abuse, satisfaction of legal obligations or other ongoing legitimate interests. You have the right to receive a copy of your information in a structured, machine-readable format. You may decline to share certain personal data, in which case we may not be able to provide you with some features and benefits.
If you need any information, or if you have any complaints regarding electronic information or wish to make a comment about any part of the website, please contact: firstname.lastname@example.org
Your Opt-Out Choices:
To remove your name and postal address from lists that we sell or rent to third parties for their direct marketing purposes, or to opt-out of receiving marketing offers for other WAWI events and products by mail, please send your request to us in a letter addressed to:
William Alanson White Institute
20 West 74th Street
New York, NY, 10023
Sites to Which We Link
This web site contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information. N.B.: When you use the link “Psychoanalytic Society Referral Directory you are leaving WAWI’s website and moving to a website owned by the Psychoanalytic Society of the William Alanson White Institute.
Security, Retention and Storage of Information
We use commercially reasonable procedures to protect the personally-identifying information that we collect. No security system is perfect, however. We cannot guarantee the security of our databases, nor can we guarantee that information you supply won’t be intercepted while being transmitted to us over the Internet. Please see our Terms of Service Agreement for more information related to posting materials on our Services including our use of such materials.
Version 1, March 14, 2023